The Bajan Group created and designed this Assessment Phase to obtain a clear understanding of your company’s procurement functions and processes by gathering information and data about your organization. The Bajan Group will work with your management team to gather various data points including:

• The products and services you offer
• Your process for sourcing goods and services
• Your process for requesting/buying goods and services
• Your process for receiving goods
• The system you use for requisitioning and paying for goods and services
• The process for matching invoices with P.O.’s and receipts
• How your budget interacts with your existing system
• The current stop gaps in place to control spending and approve orders
• The number of spend categories you have for operating expenses
• Your spend for each operating expenses category
• The number of supplies you have for each operating expense category
• What you spend on cost of goods
• How many supplies you have for your cost of goods spend
• The number of receipts processed
• The number of Purchase orders processed
• The number of invoices processed
• Your current staff headcount in the purchasing department and their roles
• Your current staff headcount in the accounts payable department and their roles
• Your value proposition

Once The Bajan Group has gathered all of the data, we analyze your total cost of sourcing, buying and paying for goods and services. We then determine how we can improve this process, the tools that will be required in creating a more efficient model and the cost associated with the solution. The Bajan Group compares the new solution with the existing process and develops a customized proposal for each client. The proposal lays out the savings that will be realized by implementing the new process. If you agree to move forward, The Bajan Group begins the Design Process.