How does The Bajan Group describe a “small business” in terms of the Small Business Program?

The Bajan Group describes a small business as an organization with less than one million dollars in non-payroll expenses such as healthcare/benefits, property and casualty Insurance, wireless services, telecom/data services, office products, payroll services, merchant services, package delivery/overnight services, print and promotional products.

What is a Procurement Service Center?

The Bajan Group provides businesses with a Procurement Service Center, in which we aggregate what our clients spend on their common business expenses and automate the buying and paying for these goods and services.

What is the typical profile of a small business The Bajan Group works with?

The Bajan Group works primarily with small businesses that have the following characteristics:

• Possess a strong desire to be efficient and profitable
• Are comfortable outsourcing non-core business functions
• Are looking for ways to reduce the time spent on trying to reduce costs for everyday expenses.
• Are looking for ways to become more efficient.
• Are looking to spend more time working on their business, not in it.

Can we stay with our current trade or industry specific suppliers?

You can continue to purchase from any trade or industry specific suppliers. The Bajan Group can assist you in lowering your costs with these suppliers if you choose to work with us on these areas.

Can we stay with our current Suppliers for everyday business expenses?

The Bajan Group’s Procurement Service Center for small businesses is based on the concept of sharing services with other small businesses. As such, we provide one accounts payable solution and one set of suppliers. Participants in the program gain efficiency and cost reductions by using our web based accounts payable system and our pre-approved list of suppliers.

Can we pre-approve suppliers before The Bajan Group starts working with them to make sure we avoid suppliers who we may have had a bad experience with?

The Bajan Group’s clients can approve all new suppliers prior to the presentation of that company as a potential new supplier. The Bajan Group works with a large number of suppliers for our benchmarking and sourcing process as it ensures our ability to deliver the lowest total cost for the goods and services you procure.

Do we have to engage The Bajan Group for all of the products we buy?

The Bajan Group requires our clients to use our Procurement Service Center and pre-approved suppliers for all non-trade or industry specific expenses that The Bajan Group has available. In some cases, i.e. manufacturing and trade specific vendors, there may be situations where the purchasing and payment of certain products/services need to remain with your current system.

How can The Bajan Group provide savings that are greater than what we can do for ourselves?

The Bajan Group delivers a Procurement Service Center business model based on a shared services platform. Through our partnership alliances we are able to drive savings for small businesses that would otherwise be unavailable. By implementing this program for your business, you will gain access to the Procurement Service Center and benefit from our strategic approach to purchasing goods and services for our clients across all types of business. The Procurement Service Center provides the following benefits:

• Opportunities to aggregate spend with other companies
• Eliminating activity in the accounts payable process
• Eliminating tactical activity in the purchasing process of goods and services
• Eliminating manual processes that are paper based

How do we get started with The Bajan Group as part of the Small Business Program?

The Bajan Group’s Procurement Service Center is tailor made for the small business. These four steps will insure an easy and smooth implementation of our services based on data gathered from your current purchasing and payable processes.

• Step One: Data Collection - The Bajan Group will need a General Ledger Detail Report and will assist you in generating this report based on your accounting package.
• Step Two: Savings Calculator - Once all the data has been collected, we will use our Savings Calculator to analyze your monthly spend and workflow process. The Savings Calculator will generate a monthly savings summary detailing your savings, net of The Bajan Group’s fees.
• Step Three: Agreement - The Procurement Service Center Agreement will be reviewed with you and once signed, you are ready for implementation.
• Step Four: Implementation - The Bajan Group will notify our preferred providers and your suppliers of the procurement and accounts payable process change. Then, we will set up your account with username(s) and passwords(s); set up training and schedule the Go Live date!